At miMeetings we recognize the importance of securing and protecting all data and the privacy of certain basic
personally identifiable data, such as contact information, demographic information and payment processing
information. We do not collect data from individuals unless provided to us voluntarily and knowingly and with
(i.e. account holders, vendors, staff) use such information. This policy meets the requirements of GDPR, PIPEDA,
the FTC Act.
The purpose of this Policy is to balance our legitimate business requirements in collecting and using
information with the reasonable expectation of privacy and security which may be held by those providing such
It is necessary for us to collect and store information to provide requested customer communication and related
services and for billing purposes. Many state and federal laws require the collection and retention of some or
all of such information for a determinate period of time. At miMeetings.com, we collect data via six methods:
requests to provide ground transportation, newsletters, email campaigns, event activities, vendor partnerships,
We collect key information from individuals to provide valuable services and for operational effectiveness.
Individuals provide data directly when creating a miMeetings account and can update preferences via the web
portal. We collect additional data upon engagement with our website using cookie-based technology.
We specifically collect these types of data:
- Name and contact data. We collect your first and last name, phone number, address, email address, and other
- Demographic data. We collect data about you such as your city, state, and country.
- Payment data. We collect data necessary to process your payment if you make purchases (such as a credit card
- Credentials. We collect passwords, password hints, and similar security information used for authentication
- Session Tracking. At times we record user sessions on our website to identify how we can provide better
- Contact Logs. Any communication or contact with miMeetings individuals is tracked in contact logs as well as
additional engagement data (clock hours, conference attendance, purchases, etc.).
At times, miMeetings receives and collects personal information through informal methods such as business cards,
sign up lists, and event registration. In these cases, we only use this information to provide member services
and stated purposes outlined upon collection. Marketing, advertisements, and solicitations will not be sent
unless explicitly outlined and agreed to in this data privacy statement.
We partner with third-party vendors who provide additional services such as transportation, credit card,
registration, learning management systems, speaker contracting, surveys, and job boards. These partners may
maintain member data specific to their provided service. All vendors are vetted to ensure they have proper data
privacy and security procedures.
We purchase data from vetted vendors. To ensure above board practices, we vet each vendor to ensure compliant
data collection, security, and use policies and processes. All purchased data collection and use will follow the
guidelines stated in this policy and the terms specified by the vendor.
Data Privacy Options
You have choices about the data we collect. When you are asked to provide personal data, you may opt out.
However, please note certain contact information is required for communications and services through miMeetings.
To update your data or change preferences simply navigate to the footer section of any miMeetings communications
To request anonymization or deletion of your data, please contact dataprivacy@miMeetings.com. miMeetings will
ensure the request is fulfilled within 30 days excluding the extent miMeetings is required by law to retain some
or all the member data.
The security of data is very important to us and we are committed to protecting the information we collect. We
collect information only in a manner deemed reasonably necessary to serve our legitimate business purposes and
comply with our legal obligations. We use commercially reasonable efforts to make our collection of information
consistent with all applicable laws and regulations. We exercise care in providing secure transmission and
storage of information. Unfortunately, no data transmission or storage is 100% secure. We cannot warrant that
all data we transmit, store and collect will be completely secure. We take commercially reasonable efforts to
create and maintain firewalls, restricted access and secure socket layers, and other appropriate safeguards to
ensure that, to the extent we control information, it is used only as authorized by us and consistent with this
Policy, and that information is not improperly altered or destroyed. In addition, within miMeetings, we limit
data access to only what is required for a role to complete their responsibilities. Our privacy protection
practices help us maintain accurate, timely, complete and relevant information for our business purposes. Our
communication system, software and database practices have been designed to aid us in supporting authenticity,
integrity and confidentiality.
Data Breach Policy
We want to ensure that your identity and data stays secure; therefore, if an incident does occur, and for
incidents that occur at our third-party vendors, we will promptly inform affected individuals as may be required
by law or our policies.
We may use your information to offer goods and services we believe will be of value to individuals on behalf of
miMeetings, our affiliates and our partners. We may use contact data to inquire or survey about website
experiences, member engagement, education opportunities or general individual satisfaction. We may also create
and use aggregate information that is not personally identifiable to understand more about the common profiles
and interests of our individuals and website visitors.
Special Offers and Promotion Options
It is miMeetings' policy to only communicate with individuals via channels that have been informed and accepted
via this policy and on the online preference page. Individuals, account holders, and visitors are given the
opportunity to alter communication preferences.
All communications will provide the opportunity to opt-out of future similar communications.
miMeetings shares personal data with vendors working on our behalf for the purposes described in this statement.
For example, vendors securing our systems and services may need access to personal data to provide those
prohibited from using personal data they obtain for any other purpose.
Individuals can opt in for a wider range of services and products through advertising and marketing. Our
partners are subject to miMeetings' data policy guidelines and individuals will only receive the information for
which explicit permission has been granted.
Event Coordination and Third-Party Offers
Third-parties may be given event attendee information for event coordination and offers related to the event.
Our website utilizes "cookie" technology. "Cookies" are encrypted strings of text that a Web site stores on a
addition, cookies are used to:
Measure usage of various pages on our website to help us make our information more pertinent to your needs and
easy for you to access;
Provide functionality such as online registration and other functionality that we believe would be of interest
and value to you; and
Serve advertisements and business opportunities to users, and allow select partners of miMeetings, to serve
online advertisements through remarketing and programmatic channels also known as behavioral advertising.
The two types of cookies that we use are referred to as "session" cookies and "persistent" cookies. Session
cookies are temporary and are automatically deleted once you leave our website. Persistent cookies remain on
information about you apart from what you voluntarily provide us in your dealings with us. Our cookies do not
corrupt or damage your computer, programs or computer files.
may set browser preferences to block cookies (consult browser provider for specific instructions or choose to
Disabling cookies will adversely affect your ability to perform certain transactions, use certain functionality,
and access certain content on our website.
Compliance with Law
We may disclose Member Information to law enforcement agencies or may be required to disclose it during the
discovery process in litigation, pursuant to a court order, or in compliance with any applicable law,
regulation, rule or ordinance.
miMeetings.com provides individuals with various URL links that may be beneficial or of interest to our
individual followers. Many of these sites are owned and operated by independent companies and organizations that
are neither owned nor controlled by miMeetings. Each URL or link may collect information and use such
information for its own purposes. miMeetings does not control the use or access of such information collected by
these sites. miMeetings is not responsible in any manner for damage or loss caused or alleged to be caused by or
in connection with the use of or reliance on any content, advertising, services, products or other material on
or available from such sites.
Questions or Comments
Any questions or comments that relate to the miMeetings Data Privacy Protection Policy may be directed to us at
miMeetings, 271 SW 33rd Court, Ft. Lauderdale, FL 33315, and dataprivacy@miMeetings.com.
Copyright and Trademark Notices
All contents of this website are protected by United States and International Copyright and Trademark law. Any
unauthorized use is strictly prohibited and may subject a violator to civil and criminal penalties. All rights
Privacy Protection Policy Changes
In the future, we may need to change this Policy. miMeetings reserves the right to modify this Data Privacy
Policy at any time without prior notice. All changes will be included on this Website so that you will always
know what information we gather, how we might use that information and whether we will disclose it to anyone.
This Policy was last updated on May 24, 2018.