Beginning with your current technology platform, our intuitive process aggregates and consolidates your meetings data activity and spend to optimize value and enhance savings. The strategic services begin with the miMeetings Request Form tailored to expand your capability to include ground transportation, and an automated eRFP form that is created for you. Our experienced Customer Success Managers know ground transportation for meetings and events, and are assigned to go to work for you, bringing actionable insights, and the expertise to design and deliver increased savings.

CVENT-INTEGRATED SOLUTION: miMeetings works directly with Cvent’s Event Management platform. Submit your event using Cvent’s Meeting Request Form.

ADVANTAGE: We work within your existing process and technology, through our intuitive interface and comprehensive services to save planners time, improve efficiency and visibility, achieving objectives while delivering savings that can be measured!

With an understanding of your requirements, miMeetings intelligence and analytics platform aggregates and consolidates data based on your meetings spend and activity, to aggressively source your event specific-needs.

Through our well-established, strategic supplier marketplace of fully vetted ground transportation companies, all selected for their experience and compliance with corporate requirements, including insurance and modern equipment-we can transport your attendees for less. Through our global group of ground transportation suppliers in each market that own the vehicles, we use dynamic pricing principles to get market rates based on a competitive bid. You select the supplier, and then we go to work to contract, secure availability and lock in the lowest rates.

ADVANTAGE: Proprietary market-driven rates are secured, matched with capabilities and vehicle availability, resulting in preferential savings and greater control of your spend, with no additional work for the meeting planner.

With a simple upload of your formatted excel attendee manifest, miMeetings solution technology instantly scans and analyzes your data using FAA connectivity to validate all flight details to ensure accuracy. This industry-FIRST patented process, validates each flight, identifies any duplicate or missing information and maps all of the flights based on domestic/international, airline, code share and terminal mapping. Our innovative process delivers quality controlling of every flight, flagging omissions, precise error eliminations, and more. This is enabled by our solution suite of technology patents, allowing us to work with numerous versions of the manifest up until the first arrival date..

ADVANTAGE: Intelligent processing of flight manifests ensures accuracy and identifies errors and inconsistencies to save money and avoid unnecessary and costly no shows. Industry-leading patented process provides better experiences for attendees, meeting the needs and budgets of planners.

miMeetings technology validates all of your attendee information, instantly scanning and analyzing your data using our industry-FIRST patented grouping algorithm to deliver the most optimal grouping of your attendees based on your desired grouping parameters. In seconds this grouping delivers results that would take a planner 4-6 hours to achieve the same results. Considering a manifest changes so frequently, our tracking technology allows for each change to recalculate the optimized groupings to eliminate unnecessary vehicles and suggest significant savings with minor adjustments, impossible for a human to detect. Our innovative solution delivers cost savings by analyzing flight times, terminal maps, vehicle types, vehicle capacities and drive times between venues and identifying the most cost effective solution based on your grouping parameters. This intelligence allows us to determine when shuttle vehicles can replace transfer vehicles and when the optimal time to start and end shuttles based on calculating drive times and terminal mapping. This is enabled by one of our technology patents, allowing us to work with numerous versions of the manifest up until the first arrival date.

ADVANTAGE: Cost Reduction & Avoidance, optimal Grouping eliminates unnecessary vehicles saving attendees time and your company money.

Providing peace of mind, the miMeetings end-to-end proactive platform delivers real time updates to gain visibility and control of all aspects of your meeting. Our digital dashboard delivers real-time insights and intelligence to manage each step of your meeting, allowing for changes and new bookings to be made in an instant, ensuring all appropriate parties are informed accordingly. Innovative technology and transparency with the ability to deliver pre-arrival/departure notifications as well as real-time alerts informing you of the status of any attendee for any ride.

ADVANTAGE: miMeetings technology and enhanced data capability provides the right information, right away, ensuring the effectiveness and success of your meeting.

Once the event is completed, our reporting solution reviews the invoice, auditing every charge against the original quotes before sending the final invoice (converted to an easy-to-review format) for your approval and payment. The event is summarized in a report that details cost savings and avoidance, the key metrics and final counts, and we solicit feedback to record comments that are valuable for future use.

ADVANTAGE: We finish each assignment all the way through reconciliation and payment of invoices, saving time for the planner, and recapping results that are recorded and rolled up for an enterprise view of this spend category. miMeetings for your meetings is data done right.